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Project Monitor v7.7 Knowledge Center
Project Monitor v7.7 Knowledge Center
/Manage budgets
Manage budgets
Manage budgets

Manage budgets

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Budget Budgets enable you to track the progress of a project by item of expenditure. Budget managementBudget management. A budget can be managed using various representations, such as thetarget, planned or completed budget . There are also financial documents, budget plans and envelopes to manage your budgets according to your needs. These expenditure items can be allocated to a project or phase , and planned on a monthly, quarterly or annual basis. Before using budgets, you need to set up their structure via the parameter structuresparameter structures and CategoriesCategories.

Preparing your project budget

Your project has been created and may already be based on a template.

However, the budget may have to be modified or even created from scratch.

To do this, you need :

Understanding budgetsUnderstanding budgetsAllocate budgetsAllocate budgetsEnter mytarget budgetEnter mytarget budgetschedule expensesschedule expensesEnter budgetEnter budgetCreating a budget request in a projectCreating a budget request in a project

Manage budget plans

Create and fill in budget plansCreate and fill in budget plansCopy plans or budget versionsCopy plans or budget versions

Creating a budget request in a projectCreating a budget request in a project

Manage financial documents

Create financial document typesCreate financial document typesEnter a financial documentEnter a financial documentExporting financial documentsExporting financial documents

Managing budget envelopes

Create an envelopeCreate an envelopeEntering an envelope budgetEntering an envelope budget

Frequently asked questions

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What is a budget plan ?

  • To prepare a budget or more upcoming fiscal years, or to update it during the fiscal year, you can manage budget plans.
  • You can create multiple budget plans.
  • You can create multiple versions of a plan .
  • A plan applies category a budget category .
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What is a budget request ?

  • The budget request the project manager submit funding requests for their project.
  • The budget request you to enter three budget scenarios: low, medium, and high.
  • Only one hypothesis can be validated.
  • A budget request a version of a plan .
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What is an envelope ?

  • A envelope to define the total amount of funds allocated to finance projects.
  • A envelope to compare the allocated amount with the amount spent and planned.
  • An envelope associated with a perimeter.
  • A project may use funds budget a envelope falls within the scope ofenvelope.
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What is a financial document ?

Financial documents are used to detail the content of entries on a budget line.

Depending on its type, a financial document feeds one of the following representation :

  • The target
  • Theestimated
  • The completed
  • committed for public budgets)
  • Le Invoiced for public budgets)
  • forecast total 1
  • forecast total 2
  • forecast total 3 parts

Financial documents can be imported from third-party software or created manually within the application.

Depending on its status, a financial document may be locked by a user, making it uneditable thereafter.

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What's the difference between public and private budget ?

In a budget , we will track:

  • committed A commitmentrefers to the decision to initiate spending using appropriated funds.
  • The Invoiced A payment order, on the other hand, is the administrative act by which a person instructs the accountant to make a payment, providing them with a paymentorderthat includes all supporting documentation for the expense.

In a budget , you’ll track completed items, plannedThis is something each organization needs to decide for itself.

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Why can't I link my budget to an analytical axis?

Once an analytical axis has been created, you need to log out and then log back in to the application to associate it with a budget.

You should also verify that the category line is active and linked to a category .

To find out more...

BudgetsBudgets