financial monitoring

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Table of contents

Screen listing the project's financial documents

Screen-specific actions	Description
Add a financial document	Creates a new financial document, linked to the project by default. financial monitoring - Creating and modifying a financial document
Edit	Click on a financial document label to edit it. financial monitoring - Creating and modifying a financial document

financial monitoring of the project

This screen is used to group and list project-related financial documents, and to create, modify and delete them.

The list of financial documents is available in multi-project mode Financial documents

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Several prerequisites for creating financial documents Types of financial documents must be created, and the entry details for the parameter structures must be set to Not detailed

General actions

Filter ➡️ financial monitoring - Filter the list of project financial documents

Modify en masse ➡️ financial monitoring - Bulk editing of financial documents

Sort

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Rights required :

Consultation of a financial document

Filter the list of project financial documents

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This list of financial documents can be filtered by a number of criteria. Here is the list of default criteria:

Click on Register to apply the filter and Close to return to the list.

Creating and modifying a financial document

financial document creation screen

financial document modification screen

Creation actions

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Rights required :

Consultation of a financial document

Modification actions

Apply

Delete (right required : Deleting a financial document)

Seehistory

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Rights required :

Consultation of a financial document
Modifying a financial document

Button name	Description
Attributes	It is possible to add financial document attributes to a financial document (on creation or modification). financial document
Add a file	🚩 This action concerns the field Attachment(s) You can add a document to this attachment. For example, if the attachment is labelled "Invoice 123", you can upload a file entitled `.pdf`, `.html`, `.docx`, `.png`, `.bmp`, `.gif`.xls, .xlsx, .txt... 🚨 A maximum size is imposed for security reasons: 500MB for each document added. ErrorMessage displayed: File "XXX.xxx" (x GB) exceeds maximum size allowed (500.00 MB) DD/MM/YY HH:MM
Add an attachment	🚩 This action concerns the field Attachment(s) This button adds a new line to the list of attachments in the financial document, and therefore adds a new file.
Edit attachment	🚩 This action concerns the field Attachment(s) This button is used to change information on the attachment already added
Delete attachment	🚩 This action concerns the field Attachment(s) This button instantly deletes the attachment attached to the financial document.
Assign	This button is grayed out when the project assigned to the financial document does not have theBudget theme activated, or when no project or phase has been assigned: no budget is included in the list. A pop-up window appears.
Delete a budget	When at least one budget has been assigned to the financial document, it appears in the Lines section of the financial document. Each line represents a budget. To the right of this line, a `Delete` exists and allows you to deallocate this budget to the financial document. (no deletion rights required)

Here are the fields found in this screen:

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Wording

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Code

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Long label

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Description

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status

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Type

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Parent

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Attachment editing window

This pop-up appears when you click on the Edit attachment field Attachment(s) .

Window for editing an attachment attached to a financial document.

You can therefore modify three fields concerning the attachment:

Wording
status
Version

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Non-exhaustive list of error/information messages

Bulk modification of financial documents

It is possible to modify several financial documents at the same time by selecting several financial documents and clicking on Modify en masse.

Click on Register to apply the batch edit and return to the financial monitoring screen.

The only editable field is the Date

Only financial documents with aplanned or forecast total representation can be modified.

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Rights required :

Consultation of a financial document
Modifying a financial document

financial monitoring

financial monitoring of the project

General actions

Filter the list of project financial documents

Creating and modifying a financial document

Creation actions

Modification actions

Screen-specific actions

Attachment editing window

Bulk modification of financial documents