monitoring financial

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Table of contents

Screen listing the project's financial documents

Screen-specific actions	Description
Add a financial document	Permet de créer une nouvelle pièce financière, par défaut liée au projet Suivi financier - Création et modification d'une pièce financière
Edit	En cliquant sur le libellé d'une pièce financière, il est possible de l'éditer Suivi financier - Création et modification d'une pièce financière

monitoring project finance

This screen is used to group and list project-related financial documents, and to create, modify and delete them.

The list of financial documents is available in multi-project mode Financial documents

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Plusieurs prérequis pour créer des pièces financières : des Types of financial documents must be created, and the entry detail for the Structures de mesure must be set to Not detailed

General actions

Filter ➡️ Suivi financier - Filtrer la liste des pièces financières du projet

Modify en masse ➡️ Suivi financier - Modifier en masse des pièces financières

Sort

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Rights required :

Consultation of a financial document

Filter the list of project financial documents

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This list of financial documents can be filtered by a number of criteria. Here is the list of default criteria:

Click on Save to apply the filter and Close to return to the list.

Creating and modifying a financial document

Screen for creating a financial document

Edit screen financial document

Creation actions

Save

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Rights required :

Consultation of a financial document

Modification actions

Apply

Save

Delete (right required : Deleting a financial document)

See the history

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Rights required :

Button name	Description
Attributes	It is possible to add financial document attributes to a financial document (on creation or modification). financial document
Add a file	🚩 This action concerns the field Attachment(s) You can add a document to this attachment. For example, if the attachment is labelled "Invoice 123", you can upload a file called `.pdf`, `.html`, `.docx`, `.png`, `.bmp`, `.gif`.xls, .xlsx, .txt... 🚨 A maximum size is imposed for security reasons: 500MB for each document added Message error message displayed: file "XXX.xxx" (x GB) exceeds maximum size allowed (500.00 MB) DD/MM/AY HH:MM
Add an attachment	🚩 This action concerns the field Attachment(s) This button is used to add a new line to the list of attachments at financial document, and therefore to add a new file.
Edit attachment	🚩 This action concerns the field Attachment(s) This button is used to change information on the attachment already added
Delete attachment	🚩 This action concerns the field Attachment(s) This button instantly deletes the attachment to financial document.
Assign	This button is grayed out when the project assigned to financial document does not have theme Budget activated, or when no project or phase has been assigned: no budget is included in the list. A pop-up window appears.
Delete a budget	When at least one budget has been assigned to financial document, it appears in the Lines section of financial document. Each line represents a budget. To the right of this line, a `Delete` exists and allows you to de-allocate this budget to financial document(no deletion rights required).