financial monitoring

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Table of contents

financial monitoring of the project

This screen is used to group and list project-related financial documents, and to create, modify and delete them.

The list of financial documents is available in multi-project mode Financial documents

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Rights required : Consultation of a financial document

Filter

We can have a filter All projects or a filter that works with criteria.

This button makes it easy to find the items you're looking for. You can use an already saved filter (private or public) or specify specific filter criteria.

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Once selected, a filter remains active until deselected by the user. When logged out, if a filter was active at logout, it will still be active the next time the user logs in.

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This list of financial documents can be filtered by a number of criteria. Here is the list of default criteria:

Click on Register to apply the filter and Close to return to the list.

Sort

This button is used to sort :

in ascending order on first click (down arrow)
in descending order on second click (arrow up) A third click on this button removes the sorting.

Sorting is performed on the header of a list in the application: list of views, users, projects, etc.

Add a financial document

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This button appears if:

financial document types have been created on the platform Types of financial documents
the details of the seizure parameter structures must be set to Not detailed

This button allows you to add a financial document an item justifying an expense. See financial monitoring - Creating and modifying a financial document

Each type of financial document to a representation.

It will be possible to select a type of financial document accessing the form .

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Rights required :

Consultation of a type of financial document
Creating a financial document
and enter data on a representation representation corresponding to a financial document type): for example Entering the completed budget

Edit

Allows you to modify a financial document.

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Rights required : Modifying a financial document

Modify en masse

Allows you to modify various information on financial documents.

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Rights required : Modifying a financial document

Creating and modifying a financial document

financial document creation screen

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Rights required :

Here are the fields found in this screen:

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General actions

Delete

Allows you to delete a financial document.

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Rights required : Deleting a financial document

Seehistory

Displays the list of changes made to this type of financial document by all users.

Stocks are sorted from the most recent to the oldest date.

Validates your changes. This may redirect you to the previous page on some screens.

Apply

This feature is useful for applying your modifications while continuing to change information on the same page. This button is available when you are modifying an element that has already been created.

Budget changes

Assign

This button is grayed out when the project assigned to the financial document the theme. Budget activated, that no project or phase been assigned: no budget included in the list. A pop-up window appears.

Attributes

Provides access to the list of financial document attributes financial document and add it to the financial document created/modified.

Delete a budget

When at least one budget been assigned to the financial document, it appears in the Lines of the financial document. Each line represents a budget. To the right of this line, a button Delete exists and allows you to deallocate this budget to the financial document. (no deletion rights required)

Attachment

This pop-up appears when you click on the Edit attachment field Attachment(s).

You can therefore modify three fields concerning the attachment:

Window for editing an attachment attached to a financial document.

Add a file

This action concerns the Attachment(s) You can add a document to this attachment. For example, if the attachment is labelledDocument 123", you can upload a file entitled .pdf, .html, .docx, .png, .bmp, .gif, .xls, .xlsx, .txt...

Add an attachment

This action concerns the Attachment(s) This button allows you to add a new line to the list of attachments, and therefore add a new file.

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A maximum size is imposed for security reasons: 10MB for each document added. Error Message displayed: The file "XXX.xxx" (x GB) exceeds the maximum size allowed (10.00 MB) DD/MM/YY HH:MM. This is a server configuration setting, default: 10MB.

Delete attachment

This action concerns the Attachment(s) This button allows you to instantly delete the attachment.

Edit attachment

This action concerns the Attachment(s) This button allows you to change information about an attachment that has already been added.

This window will then appear:

Attachment editing window.

You can therefore modify three fields concerning the attachment:

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Non-exhaustive list of error/information messages

Bulk modification of financial documents

It is possible to modify several financial documents at the same time by selecting several financial documents and clicking on Modify en masse.

Click on Register to apply the batch edit and return to the financial monitoring screen.

The only editable field is the Date

Only financial documents with aplanned or forecast total representation can be modified.

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Rights required :