Prior to a milestone review by the PMO Committee, this AI process verifies that the phases and milestones entered in 
Project Monitor are consistent and up-to-date.
This prompt allows you to:
- take stock of the schedule file,
- detect inconsistencies between statuses and dates,
- calculate key scheduling metrics (delays, variances),
- view upcoming deadlines,
- prepare a summary note for the Committee PMO.
Compatibility
Prompts tested with:
- ChatGPT 5.4 (auto mode),
- Mistral the Cat,
- Gemini (Reasoning engine),
- Claude Opus 5.
Other engines may also be suitable.
Important:
Using these prompts may involve sending data from your environment to external artificial intelligence services.
By using these prompts, you acknowledge that you are solely manager content and data you transmit to these third-party services.
It is your responsibility to ensure that the use of this data complies with your legal and contractual obligations and with applicable privacy rules.
Virage Group cannot be held manager results produced.
Instructions for use
- In Project Monitorclick on
Administration > Data administration > Exports>.svg)
Planning. - Filter by the projects you want (example: all ongoing projects).
- Specify the desired period .
- Check
Export PhasesandExport Milestones: Both are necessary for this process. - Select the view
Export planning data in the " view" field.
- Click on
Export to Excel. - Copy the following prompt 1 in its entirety into your dedicated AI tool.
- Upload the generated export file.
- Start the analysis.
Prompt to copy
Example of result:
In the same conversation thread, proceed sequentially with Prompts 2 through 5 (consistency check, analysis, deadlines, summary note).
Prompt 2: Consistency Check
For best results, we recommend downloading and then attaching the file generated during the previous step.
Example of result:
Prompt 3: Analysis
For best results, we recommend downloading and then attaching the file generated during the previous step.
Example of result:
Prompt 4: Deadlines
For best results, we recommend downloading and then attaching the file generated during the previous step.
It's up to you to fill in the number of days starting from the reference date.
In the same file, prepare the milestone s view .
Timeframe: [XX] days from the reference date.
1. Upcoming milestones within the timeframe: project | project manager | milestone | type | date | status.
2. Missed and uncompleted milestones.
3. Phases starting within the timeframe.
4. Highlight the milestones by type.Sample results (90-day horizon):
Prompt 5: Summary Note
For best results, we recommend downloading and then attaching the file generated during the previous step.
Example of result: