scheduling expenses screen
This screen is one of the Budget tabs in the project area. It is used to update scheduled dispatches: planned or forecast total.
You can schedule automatically or manually scheduling expenses, according to periods.
💡For budgetary valuation of resources: planned period = RAFD period + completed of valued periods
Rights required
Button name | Description |
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This button is used to validate the entry: it will no longer be possible to make modifications, either in this screen or in the budget project screens. A confirmation window appears, confirming that the entry has been validated. Rights required : Validate the project | |
This button is used to cancel the validation of the entry, so that modifications can be made again, either in this screen or in the project's budget screens. A confirmation window appears, confirming that the input validation has been cancelled. Rights required : Invalidate the project | |
This button can be used to display all rows, or to hide budget rows that contain no distribution data: empty rows. A checkbox in the Configuration globale automatically hides empty lines. It will be possible to change the display manually, but the next time the page is reloaded, the display will become as configured. | |
🚦 This button appears if financial document types have been created on the platform. Types of financial documents This button is used to add a financial document : an object justifying an expense. Each type of financial document corresponds to a representation. It will be possible to select a type of financial document before accessing the form creation 💡If a financial document type is set to representation completed and the parameter structure of budget has an input detail financial document, then it will not be possible to edit representation completed . Rights required : Consultation of a type of financial document Creation of a financial document and be able to enter data on a representation (representation corresponding to that of a type of financial document) : for example Enter the completed of a budget | |
This button is used to assign budgets to the project in order to define the target, theestimated... Budgets and cost centers are adapted to the category budget you are working on. Rights required : Assigning a budget | |
This button is used to export data from budget summary : a file with the title | |
Reports can be run from this screen: - (one report per category budget ) - - Cumulative budget trends - Cumulative budget trends by parameter (Excel) - Cumulative budget trends by project (Excel) - Budget review (one report per category budget ) - Budget summary by phase - Budget summary by phase (Excel file) 🚩 This button is available at contextual menu . Rights required : View reports in the project area | |
This button, to the left of the phase line, folds the allocated budgets and makes it impossible to modify the representation cells of a budget 🚩 Clicking on a line folds/unfolds the allocations. budget | |
This button, to the left of a phase line, unfolds the allocated budgets and makes it possible to modify the representation cells of a budget 🚩 Clicking on a line folds/unfolds the allocations. budget | |
Allows you to fold a level on the board: fold project phases, or fold phase budgets, for example. | |
Unfold a level on the table: unfold project phases, or unfold phase budgets, for example. | |
This button folds all lines: projects and phases. 🚩 This button can be accessed from the budget summary header line, on the left. | |
This button unfolds all lines: projects and phases. 🚩 This button can be accessed from the budget summary header line, on the left. | |
This button is used to group the various elements of the table : - by phase - by genre - by budget - by envelope - by analytical axis | |
This button is used to enter values for fields: representations estimated, target, etc. one representation per phase / budget Duty required: depending on the performance (e.g. : Enter the planned of a budget) | |
A maximum of 6 months can be displayed on this screen. This is why it is possible to display a previous period (e.g. Jan 20), which will hide the most recent period (Jul 20). | |
A maximum of 6 months can be displayed on this screen. This is why it is possible to display the next period (e.g.: sept.20), which will hide the oldest period displayed (mars. 20). | |
This button is used to apply a distribution of the scheduling budget when it is not automatic. | |
This button is used to copy one representation to another: for example, copy target orestimated to planned . | |
This button is used to remove budget from the phase/project: only possible if there is no completed registered for the resource. Rights required : No more assignments in the theme budget 🚩 This button is available at contextual menu . budget | |
This button allows you to view thehistory of modifications to entries on a budget : date, user, action, object, property, value Actions are sorted from the most recent date to the oldest. 🚩 This button is available via the contextual menu of a budget |
Field | Functional information |
This field indicates the phase for which the budget has been assigned. The start and end dates appear.
This field appears if Group by has been set to Type or Budget | |
This field serves as a reminder of the type of budget allocated (OPEX, CAPEX, etc.).
This field appears if Group by has been set to Phase or Budget | |
This field is used to indicate the envelope to which budgets are attached. Budget envelopes
This field appears if Group by has been set to Phase , Type , Budget or Analytical axis | |
This is the analytical axis of the expense item Analytical axes
This field appears if Group by has been set to Phase , Type , Budget or envelope | |
The representation noted here will be | |
There are 6 different breakdowns, including manual breakdowns (total and periods to be entered) and linear breakdowns (only the total can be entered and the breakdown is done by periods), to be selected for each representation :
- Manual : allows you to enter all representations manually
- Linear/working day : distribution will be carried out for periods over all working days
- Linear/calendar day : periods will be distributed over all calendar days
- Manual - Last period the distribution is carried out entirely on the last period
-. Manual - Linear due periods planned is replaced by completed over past periods. The remaining work (amount planned global - completed cumulated) is distributed linearly over future periods and the current period
- Manual - Linear period current planned is replaced by completed over past periods and the current period . The remaining work ( planned global amount - completed cumulated) is distributed linearly over future periods.
Rights required : Change in allocation method | |
This is the amount target target determined at the start of the project
Rights required ; Enter the target of a budget | |
This is the amount estimated
Rights required : Enter theestimated of a budget | |
This is the total amount allocated | |
This is the sum of previous periods, which are not displayed on the screen. | |
Year or Month | |
This is the sum of subsequent periods, which are not displayed on the screen. |